A new tool can speed up the production of information, but on its own it does not resolve inconsistent data or poorly defined responsibilities. The preparatory work determines how useful the result will be.
Describe existing flows
Identifying the steps, the data sources and the manual interventions shows where the repetitions, delays and control points are. This diagnosis also reveals the information users need.
Clarify the controls
An automated task remains the responsibility of the organisation. Validation rules, access rights and the handling of anomalies must be defined with the people who will use the data.
Start with a controlled scope
A first, well-documented flow can help check the consistency of data and the readability of results. Success criteria must be precise: less re-keying, better traceability or more regular availability of a report.
Prepare for daily use
Documentation and training enable teams to understand the processing, spot an anomaly and keep practices up over time. A useful tool is also one whose workings remain explainable.
General insight on the organisation of the finance function. The choice of tools and controls requires an analysis of your context.