Purchase requisition, expense claim, leave request, travel order, stock issue note, client file: what travels today on paper or in files can become a digital workflow, with its approvals, its attachments and its history. We start from the process and its controls, then choose or build the tool. We do this for ourselves first: our engagements, our inventories and our recruitment run on our own platforms.
What we digitalise
Purchasing and expenses
From requisition to payment: online approvals, attachments, budget control.
Human resources
Leave, travel, expense claims, attendance and staff files.
Sales and collections
Quotes, invoices, reminders and collection tracking, mobile money included.
Stock and assets
Receipts, issues, transfers and inventories, traced by QR code.
Projects and grants
Budgets, commitments, supporting documents and reports to donors.
Management reporting
Dashboards fed automatically, on a computer or on a phone.
What we do
- Diagnosis of processes and digitalisation needs.
- Paperless approval workflows: online forms, approval steps, signatures and attachments.
- Implementation of a complete ERP, on Odoo or ERPNext, when the need goes beyond a single process.
- Development of bespoke applications where no tool on the market fits.
- Data structuring and financial business intelligence.
- Automation of reporting and dashboards.
- Connecting your tools: accounting, payroll, bank, mobile money, sales management.
- Change management: procedures, user training and start-up support.
Our approach
Processes
We describe the flows, the controls and the responsibilities as they are, then as they should be.
Requirements
Needs, data and success criteria are defined before tools are chosen.
Deployment
Configuration or development, data migration, tests with your users.
Adoption
Documentation, training and support accompany the go-live, until paper is dropped.
What you receive
- Diagnosis and digital roadmap.
- Requirements specification and data organisation.
- Digital workflows in service, with their controls.
- Dashboards, procedures and trained users.